Event shirt timeline: how far ahead to order
Standard turnaround at Battle Born Clothing is 28 days from the day you approve the digital proof. Everything before that (artwork, sponsor logos, counts) is on your side of the clock, and it is where most event shirts fall behind. Here is a countdown that works, including shipping time to your state.
The clock starts at proof approval
A quote usually goes out the same business day. Once you approve the proof, production is 28 days. Then the box rides UPS Ground from our Yerington, Nevada shop: typically 1-2 business days to NV/CA/OR and up to 5 to the East Coast (full table in ordering from out of state). Rush is quoted per job; tell us the date and we will tell you if it is doable and what it costs.
Count back from the event
| When | What happens | Who |
|---|---|---|
| 8 weeks out | Request a quote with an estimated count, the shirt style and a draft of the art | You |
| 7 weeks out | Sponsor logo deadline. Chase the stragglers now, not later | You |
| 6 weeks out | Send final art, final sponsor logos and the size breakdown | You |
| 6 weeks out | Digital proof goes to you, usually within a business day of final art | Battle Born Clothing |
| 5-6 weeks out | Approve the proof. The 28 days start here | You |
| 1-2 weeks out | Shirts ship or are ready for pickup | Battle Born Clothing |
| Event week | Shirts in hand with a few days of margin for sorting and packet stuffing | You |
The three things that stall an order
- Sponsor logos. One sponsor sends a 200-pixel JPG from their website. The back cannot go to proof until every logo is usable. Set a sponsor deadline a week before you plan to approve the proof.
- Counts. Registration keeps growing. Pick a cutoff date, add a buffer (see how many shirts to order) and approve. Late additions become a reorder.
- Approval by committee. A proof that waits a week for a board meeting costs a week. Give one person authority to approve.
What rush actually means
Rush is not a fixed fee. It depends on where your job fits in the shop that week, how many screens it needs, whether the blanks are in stock at SanMar's nearest warehouse, and how far the box has to travel. Send the event date and the ship-to state with the quote request. If we can hit it, we quote a rush price; if we cannot, we say so and suggest an alternative like DTF for a small part of the order.
Blank availability
A common Port & Company color in a normal size range is almost always in stock at SanMar's Reno warehouse, our first stop. A specific neon in 4XL, or 300 pieces of one color, may need a second warehouse and a few more days. We check stock when we quote and tell you then.
Reorders
A reorder of the same design uses the kept art and new screens ($20 per color). It still runs 28 days standard from approval unless rush is quoted, so if you expect to need more after the event, order the buffer up front.
Questions
Is turnaround 28 calendar days or business days?
Calendar days from proof approval.
Can we approve the proof before all sponsors are in?
Not for the sponsor back. You can approve the front and hold the back, but the job ships when the whole order is printed.
Do you ship directly to the race site?
We ship to any US address you give us, in any state. Nevada customers can also pick up at the Yerington shop by appointment.